Commonwealth Engineers' Council Data Privacy Policy
Our contact details
Name: Commonwealth Engineers’ Council, c/o Institution of Civil Engineers, One Great George Street, London SW1P 3AA
Contact Person: CEC secretariat: Kate Beardsley and Adam Kirkup at [email protected] (and please copy [email protected])
CEC has three membership types, and different information is collected from each membership type. Membership types are:
Full and Associate Members’ Data
We currently collect and process the following information:
Individual Members’ Data:
We currently collect and process the following information:
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
*We would like to share the Full and Associate Member membership numbers and disaggregated membership data publicly. Please indicate on the membership form, as prompted, if you do not want us to share this information. We will never share personal information.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
a) Your consent. You are able to remove your consent at any time. You can do this by contacting us using the contact details given above.
b) We have a contractual obligation.
c) We have a legal obligation.
We will not pass your details to a third party.
How we store your personal information
Your information is securely stored by CEC secretariat and the CEC Executive and Membership Team.
We will keep your personal information (shown above) as long as you remain a member of the CEC. We will then delete your information by amending our data records appropriately.
Your data protection rights
Under data protection law, you have rights including:
Please contact us using the contact details above by email if you wish to make a request.
How to complainIf you have any concerns about our use of your personal information, you can make a complaint to us by email using the contact details above.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
Name: Commonwealth Engineers’ Council, c/o Institution of Civil Engineers, One Great George Street, London SW1P 3AA
Contact Person: CEC secretariat: Kate Beardsley and Adam Kirkup at [email protected] (and please copy [email protected])
CEC has three membership types, and different information is collected from each membership type. Membership types are:
- Full Member
- Associate Member
- Corresponding (Individual) Member
Full and Associate Members’ Data
We currently collect and process the following information:
- Country
- Name of Institution/Society
- Type of Institution/Society
- Explanation of activities
- Name, Address, email address and phone number of Secretary (or other person) to whom communications should be addressed
- Name, Address, email address and phone number of your organisation’s designated representative
- Website address
- Number of full professional members including gender disaggregated data* (see note below)
- Number of student and other members including gender disaggregated data* (see note below)
- Names and email addresses of the President, governing body members, Executive Director/CEO, key Management staff
Individual Members’ Data:
We currently collect and process the following information:
- Full Name
- Gender
- Country
- Corresponding Address including Email
- Qualifications
- Occupation and area of practice
- Company
- Nature of Company
- Membership Organisation
- Area of interest
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
- Membership of CEC and arrangement of related activities
- We use the information that you have given us in order to:
- Contact you to arrange meetings
- Sharing advice, news, and other relevant information
*We would like to share the Full and Associate Member membership numbers and disaggregated membership data publicly. Please indicate on the membership form, as prompted, if you do not want us to share this information. We will never share personal information.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
a) Your consent. You are able to remove your consent at any time. You can do this by contacting us using the contact details given above.
b) We have a contractual obligation.
c) We have a legal obligation.
We will not pass your details to a third party.
How we store your personal information
Your information is securely stored by CEC secretariat and the CEC Executive and Membership Team.
We will keep your personal information (shown above) as long as you remain a member of the CEC. We will then delete your information by amending our data records appropriately.
Your data protection rights
Under data protection law, you have rights including:
- Your right of access - You have the right to ask us for copies of your personal information.
- Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
- Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
- Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
- Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
Please contact us using the contact details above by email if you wish to make a request.
How to complainIf you have any concerns about our use of your personal information, you can make a complaint to us by email using the contact details above.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
